Top 5 audio to text software in 2023. A quick comparison

We understand you are already quite busy and your calendar is packed with lots of meetings. But that’s the reason you are here, right?

You’re looking for the best audio to text software in 2023. Don’t worry, to help you out, we did the legwork for you. Listing all best audio to text software in 2023 in one place and a quick comparison so that you get the best tool in the market without burning your business budget.

Well, every tool in this list records and transcribes your calls, but they all have some additional benefits to attract different types of users. 

So, we used key unique value propositions offered by the software, the product’s advanced features, ease of setup, and pricing to create this list.  

Let’s jump to it quickly.

Instaminutes logo

Starts at $12/month

audio to text software in 2023
Turn your conversations into actionable insights

Key features of the app:

What it does – Instaminutes tops our list because it’s much more than a transcription tool. It’s the only tool in the market that gives the smartest summary of your hour-long calls and helps you to uncover hidden insights.

The best thing about Instaminutes is its human written like summary, which is powered by ChatGPT4, and plus you can train and optimize ChatGPT4 via Instaminutes to make better summary for you as you go. And it integrates to 50+ work apps you use.

Unique features – Key features that keep Instaminutes unique is human like summary, smart summary view with transcription, automated key events detection like next step, decision, risk, and topic intelligence where you can track all meeting topics. Plus, Instaminutes is the only tool where you get to train AI for you and personalize it as you go.  

Best suited for – Instaminutes is suited for tech SMBs who want to add ChatGPT4 intelligence to their conversations. Key use cases sales calls, interviews, client calls, customer success calls, team meetings & 1 to 1 meetings. 

How to get started – It’s simple to get started with Instaminutes. Just sign up and get their desktop app to record your meetings or they provide a quick demo to help you get started.

Free trial – Offer 14 days free trial for intelligence and pro versions with the basic version free forever.

It made our team 30% more productive

We use Instaminutes in our customer as well as internal calls. Till now, it’s going great, Instaminutes helps us to summarize meetings and share it with everyone in the team automatically. Best thing is other team members can focus on their work and get meeting updates via Instaminutes about what happened.
Jazz Prado
Head of Customer Success


Starts at $ 299/month (estimated)

Accelerate your revenue team’s productivity

Key features of the app:

What it does – Gong is second on our list since it’s also a tool that offers more than just transcription. It records and transcribes customer conversations and provides some level of intelligence for individual calls.

It also gives a summary of the call. But it’s quite expensive, they don’t even mention the price on their page. We talked to a few of their users to get the number.   

Unique features – Key features that set Gong different are their sales pipeline setup and individual call intelligence.   

Best suited for – Gong is designed for conventional sales teams of big enterprises where tracking sales pipeline is more important than understanding customers. 

How to get started – You can’t get started with Gong yourself. You need to book a demo call and their team will get on a call to set up your account and get you started. 

Free trial – No free version, you need to get custom pricing from their sales team and can request a free trial.


Starts at $10/month

Automate your meeting notes

Key features of the app:

What it does– Fireflies is a meeting assistant tool. It joins your meetings, records, and transcribes them. Their main feature is their notetaker which can join your meetings, and after the meeting, it shares the link for transcription.

Unique features – With the ability to the transcript, fireflies provide you with sharing options via multiple integrations. You can also create soundbites of an important part of recordings and share them with your team.

Best suited for – Fireflies is best suited for students and people who need transcription, each and every word spoken during the meeting or class.  

How to get started – It takes 2-3 steps to get started with Fireflies. After setting up an account with Fireflies, you need to add your calendar and invite a notetaker to your meetings.

Free trial – Offer 14 days free trial for the premium version with the basic version free forever.


Starts at $8.33/month

Voice Meeting Notes & Real-time Transcription

Voice Meeting Notes & Real-time Transcription

Key features of the app:

What it does – Otter is another meeting assistant tool. Fireflies and Otter are quite similar. The key difference is Otter records and transcribes your meeting via the desktop app rather than a notetaker.

Otter also gives a basic summary of the transcript with its higher business version.

Unique features – Otter provides you transcripts of your meetings and recording with the ability to edit and share them.

It also gives you real-time transcription in higher business versions so you can see what’s going on.

Best suited for – Otter is currently famous among academic people. With that said, the features they offer can be used by anyone who wants live transcription of meetings, conferences, and classes.

How to get started – It takes 2-3 steps to get started with Otter. After setting up an account with Otter, you need to download the app. While you are in a meeting, you can start the app to record.

Free trial – Offer 14 days free trial for the premium version with the basic version free forever.


Starts at $0.79/minute

Fast & Accurate Human Transcription Services

Key features of the app:

What it does – TranscribeMe is a basic meeting transcription software. It’s a partially automated solution with processing that might take some time and a decent range of online editing options that are provided by TranscribeMe.

It charges for every minute unlike a fixed price for the month like other tools in this list.

Unique features – Features are scarce at TranscribeMe, but what they do offer is different from what it does for transcriptions.

It offers transcription of audio and a few options for how you want to do it.

Best suited for – TranscribeMe is good for people who already have recorded audio. You can use it for meetings that are already recorded or use its API.

Not many integration options are there and this makes the job harder for users to get the transcription fast as needed in business scenarios.

How to get started – It takes 2-3 steps to get started with TranscribeMe. After signing up, you need to upload your recording to get it transcribed, unlike all other tools in this list who gives upload along with other options to get transcription fast.

Free trial – No free trial, you need to pay per minute cost as per your recording length.

Loved by top growing teams ❤️

Why Instaminutes is better among all hear directly from our users

Instaminutes offers the power to train ChatGPT and make better personalized summary

We provide you the recap of each call as well as a very easy way to train and optimize ChatGPT for your meetings to bring more personalized meeting intelligence as you go.

Why growing teams are making the switch to Instaminutes

Instaminutes offers the best value for growing teams. Automatic transcription software.

Sky is no limit

Instaminutes offers the best value for growing teams

We offer all the above intelligence with plans just starting at $12 per month, making Instaminutes a no-brainer for growing teams looking for the best transcription + conversational intelligence tool. No hidden setup costs, no minimum seat requirement, and no charges. What you see is what you pay.

Train your AI

Conversational Intelligence is great, but what if you could train AI by yourself?

Other tools just transcribe your meetings, nothing is optimized as per you and your business. With Instaminutes, you add key topics to train Insta AI, powered by ChatGPT4, to make better summaries and find key insights across all the conversations you & your team are having.

Conversational Intelligence is great, but what if you could train AI by yourself?
Top 5 auto transcribe audio to text software.

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